Receipt of finished goods

Receipt of finished goods


To lay down a procedure for receipt of finished goods.


This SOP is applicable for receiving of finished goods in the finished goods stores.


Warehouse Officer and QA Officer shall be responsible to follow the procedure mentioned in this SOP.


Warehouse In-Charge and QA Head shall be accountable for the compliance of the procedure mentioned in this SOP.


Register of Finished product


After packing and reconciliation of a batch yield, the production supervisor prepares a Finished Goods Transfer Note (FGTN).

The following details should be entered in the FGTN.

  1. date
  2. Exp. Date
  3. No.
  4. Product name
  5. Batch No.
  6. No. of CBs
  7. No. of items per C.B.
  8. Total Quantity
  9. QC samples
  10. Other samples
  11. Date of forwarding to the finished goods stores

The filled FGTN must be checked by IPQA.

The warehouse person should check the finished goods physically as per written FGTN and get products.

QA personnel monitors the proper procedure of product transferring to the store.

Goods received are to be kept in the quarantine area in the finished goods stores before the product is  released for dispatch.

Different product & batch numbers are to be stored on separate pallets.

The receipt data must be put in the Finish product register (ref. Attachment I).

Maintain the stock register in Excel format, protected by special password with limited access. Daily back up has to be done by IT department.

After the batch is released by Authorized person, one copy of COQ shall be sent to the warehouse by Quality Assurance and the stock has to be transferred to the approved area.

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